My client is looking for a reliable and detail-oriented Small Works Coordinator to support their busy team on a permanent basis at their offices in Knebworth.
This role involves a mix of general office duties and coordination of reactive works, making it ideal for someone who enjoys variety and thrives in a fast-paced environment.
Experience working at a construction company in a similar role is essential.
General Office Duties
- Answer incoming phone calls and manage the intercom system
- Set up job numbers and files, create cost sheets, and ensure spreadsheet formulas are functioning correctly
- Maintain accurate and up-to-date job costing records
- Chase outstanding and overdue invoices
Reactive Works Coordination
- Contact nurseries to schedule jobs and gather job details
- Issue and send purchase orders to subcontractors
- Follow up with subcontractors for quotes and invoices
- Log subcontractor attendance when QR codes are unavailable
- Confirm job completion with subcontractors
- Upload quotes to online portal
- Match work orders with monthly consolidated invoices and file accordingly